Do Shipping Labels Expire? Unveiling the Truth

Do Shipping Labels Expire

Share This Post

Shipping labels are fundamental in the logistics industry, playing a crucial role in the accurate and timely delivery of parcels across the globe. These labels, often taken for granted, are laden with essential information that guides each package to its intended destination. 

A pertinent question frequently surfaces in discussions about shipping logistics is: Do shipping labels expire? This seemingly simple query unravels a complex aspect of shipping that significantly influences the efficiency and reliability of delivery processes.

This article aims to shed light on the often-overlooked question of whether shipping labels expire. We will examine the policies of major carriers and provide insights into the practicalities of managing shipping labels, ensuring they remain valid and effective throughout their intended use. 

What is a Shipping Label and Why is It Important?

What do you mean by shipping label

A shipping label is a detailed identifier that provides all the necessary information required for the transportation and delivery of a package. This includes the sender’s and recipient’s addresses, tracking numbers, barcodes, shipping methods, and, sometimes, details about the contents of the package. 

The importance of a shipping label cannot be overstated. It serves several vital functions in the logistics chain:

  • Navigation and Real-Time Tracking: Shipping labels contain barcodes that can be scanned at various points during a package’s journey. This allows both the shipping company and the recipient to track the package’s progress and current location, ensuring transparency and accountability.
  • Efficient Handling and Sorting: The information on a shipping label enables automated systems and logistics personnel to quickly sort and handle packages. This efficiency is crucial in modern logistics operations, where thousands of parcels are processed daily.
  • Delivery Accuracy: The accuracy of the information on a shipping label directly impacts the successful delivery of a package. Incorrect or incomplete labels can lead to delays, misdeliveries, or returns, causing inconvenience and additional costs.
  • Regulatory Compliance: For international shipments, shipping labels often include customs declarations and other necessary documentation. This ensures compliance with international shipping regulations and smooth passage through customs checkpoints. For more on this, read our in-depth guide on International Shipping Labels. 
  • Safety and Handling Instructions: Shipping labels also provide special handling instructions, such as ‘fragile’, ‘this side up’, or ‘keep dry’, which are essential for ensuring the safe transport of delicate or hazardous materials.

Given its central role in logistics, the accuracy and validity of a shipping label are paramount. An expired or incorrect label can lead to delays, misdeliveries, or additional costs, highlighting the need for careful management and understanding of these labels.

For a more detailed exploration of shipping labels, their types, roles in logistics, and tips for effective creation and use, please visit our comprehensive article: What is a Shipping Label? – Unpacking the Essentials.

Do Shipping Labels Expire?

Services and label validity of shipping labels

When it comes to the question of whether shipping labels expire, the answer isn’t straightforward. It varies depending on the carrier and the type of service used. It’s more accurate to think of shipping labels as having a ‘validity period’ or a ‘use-by date’ rather than an expiration date. This period determines how long the label remains effective for the shipping process before it needs to be reissued or updated.

Below, we explore the shipping label expiration policies of some major shipping companies.

Do UPS Shipping Labels Expire?

UPS shipping labels are typically valid for 90 days from the date of creation. This timeframe is crucial for shippers to consider to prevent shipping delays or issues.

While UPS is generally flexible, often allowing a small window of additional time (1-2 days) beyond these 90 days, this leniency varies and is at the discretion of individual UPS locations.

Does the FedEx Shipping Label Expire?

Yes, FedEx shipping labels do have expiration dates. However, their expiration dates vary based on the label’s format. 

For labels that are emailed and intended for later printing, FedEx generally permits them to be printable for up to two years from the date of issue. However, the validity period changes once the label is printed. After printing, a FedEx shipping label remains valid for only two weeks.

Do USPS Labels Expire?

USPS shipping labels come with a standard validity period of 28 days from the date of purchase. After this period, the labels are generally considered expired and no longer valid for shipping.

Despite this official policy, USPS often extends a grace period of two to three days beyond the 28-day limit. However, this grace period is not uniform across all post offices. It is subject to the discretion of each individual location. Some post offices may accept labels for a few weeks past the printed ship date, while others might adhere more strictly to the 28-day rule.

Do Australia Post Shipping Labels Expire?

Australia Post offers a notably extended validity period for their shipping labels, accommodating a wide range of shipping needs. Generally, these labels remain valid for up to one year from the date of purchase. 

While this one-year period applies to most standard services, shippers should know that certain specialised services or international shipping options might have different conditions. To ensure the smooth processing of their parcels, shippers should verify the specific validity terms for their chosen service with Australia Post, especially when dealing with unique shipping requirements or destinations.

For those who frequently utilise Australia Post for international shipping, our comprehensive Australian Post International Shipping Guide offers valuable insights and tips. This guide is an essential resource, providing detailed information to help you navigate the complexities of international shipping with Australia Post.

Do NZ Post Shipping Labels Expire?

Like Australia Post, NZ Post shipping labels are also valid for up to one year from the date of purchase. 

However, it’s important for shippers to note that specific shipping services or international routes may have different terms regarding label validity. To avoid any complications, it is recommended that shippers confirm the exact validity period for their specific shipping service with NZ Post.

How Do I Know if My Shipping Label Is Expired?

Five methods to know if my shipping label is expired

Determining whether a shipping label has expired is crucial to avoid delays or rejections at the time of shipping. Here are some key ways to identify if your shipping label is still valid:

  • Check the Date of Issue: The simplest method is to look at the date when the label was created. Compare this date with the carrier’s validity period (e.g., 90 days for UPS, two weeks for a printed FedEx label, etc.).
  • Carrier Websites and Tools: Most carriers offer tools on their websites where you can enter the tracking number from your label to check its current status. If the label is expired, the system will typically indicate this.
  • Contact the Carrier Directly: If you’re unsure or unable to determine the label’s status online, contacting the carrier’s customer service can provide a definitive answer. They can confirm whether the label is still valid for use.
  • Look for Notifications: Some carriers may send notifications if a label is nearing its expiration date, especially if you have an account or subscription with them.
  • Physical Condition of the Label: While not a direct indicator of expiration, a damaged or illegible label is as good as expired. Ensure the label is in good condition and all information, especially the barcode, is clearly visible.

By staying aware of these factors, shippers can effectively manage their labels and avoid the inconvenience of using an expired one.

What Do I Do if My Shipping Label Expires?

Discovering that a shipping label has expired can be a frustrating experience, but there are clear steps you can take to resolve the issue:

  • Reissue the Label: The most straightforward solution is to generate a new shipping label. This can usually be done through the carrier’s website or shipping software like Seagull Scientific’s BarTender Software
  • Contact the Carrier: If you’re unsure about how to proceed or if there are special circumstances (like a partially used prepaid label), contact the carrier’s customer service. They can provide specific guidance and, in some cases, may be able to extend the label’s validity. 
  • Check for Refunds: If you’ve paid for a label that you didn’t use and it has expired, check the carrier’s policy on refunds. Some carriers may offer a refund or credit for unused labels within a certain timeframe.
  • Review and Update Shipping Information: Before reissuing the label, double-check the shipping details, especially if there’s been a significant delay. Ensure that addresses, content descriptions, and any customs information are current and correct.
  • Prevent Future Expiration: To avoid similar situations in the future, keep track of your shipping labels’ issuance dates and plan your shipments accordingly. Consider setting reminders a few days before the expected expiration date.

By following these steps, you can effectively manage the situation of an expired shipping label and minimise any impact on your shipping schedule.

Consequences of Using Expired Shipping Labels

Six consequences of using expired shipping labels

Utilising an expired shipping label can lead to several complications in the shipping process, impacting both the sender and the recipient. Here are some key consequences to be aware of:

  • Delivery Delays: One of the most immediate effects of using an expired label is the potential delay in delivery. Carriers may hold the package at a sorting facility or return it to the sender, leading to significant time lost.
  • Additional Costs: If a package with an expired label is identified, the sender might incur additional charges. These could include fees for reprocessing the shipment or costs associated with generating a new label.
  • Package Returns: Carriers often return packages with expired labels to the sender. This delays the delivery and adds return shipping costs and the hassle of resending the package. In such scenarios, understanding the process of handling return labels becomes crucial. For a detailed guide on managing return labels effectively, check out our article What Are Return Labels?
  • Tracking Issues: Expired labels can lead to tracking errors. The original tracking number may no longer be valid, making it difficult to monitor the package’s progress and current location.
  • Reduced Customer Satisfaction: For businesses, using expired labels can negatively impact customer satisfaction. Delays and additional costs can lead to customer complaints and harm the business’s reputation.
  • Compliance Issues: In the case of international shipments, using an expired label can lead to compliance issues with customs. This can result in the package being held at customs, inspected, or even rejected.

Best Practices for Managing Shipping Labels

Effective management of shipping labels is crucial for smooth logistics operations. Here are some best practices to ensure your shipping labels remain valid and effective:

  • Monitor Label Validity Periods: Keep track of the validity periods for different carriers and services. Understanding these timeframes helps prevent the use of expired labels.
  • Organise Shipping Schedules: Plan your shipping schedules in alignment with the validity periods of your labels. This helps in utilising the labels within their effective dates.
  • Use Label Management Software: Consider using shipping or label management software. These tools can help track label creation dates and validity periods and provide reminders before expiration.
  • Regularly Update Shipping Information: Ensure that all shipping information is current and accurate. Regularly review and update addresses, package contents, and any special instructions.
  • Stay Informed About Carrier Policies: Carrier policies can change. Stay updated with any changes in label validity periods or other relevant shipping policies of the carriers you use.
  • Train Staff on Label Management: If you have a team, ensure they are trained on the importance of label validity and how to manage labels effectively.
  • Establish a Review Process: Implement a process to review and verify the validity of labels before packages are dispatched. This can be a final check to catch any potential issues.
  • Communicate with Carriers for Clarifications: If there are any uncertainties regarding label validity or specific shipping requirements, don’t hesitate to communicate directly with the carrier for clarification.

Following these best practices can minimise the risks associated with expired or invalid shipping labels, ensuring a more efficient and reliable shipping process.

Frequently Asked Questions

Do Prepaid Mailing Labels Expire?

Yes, prepaid mailing labels do expire. The expiration period varies by carrier but typically ranges from a few days to up to one year. It’s important to check the specific validity period with the carrier.

For more in-depth information on prepaid shipping labels, including their benefits and how to use them effectively, be sure to read our detailed guide: What is a Prepaid Shipping Label? This article offers valuable insights into prepaid labels, helping you make informed decisions for your shipping needs.

Can I Reuse a Shipping Label?

No, you cannot reuse a shipping label. Each label is unique and designed for a single use only, as it contains specific information about the sender, recipient, and the particular shipment.

How Long Do Shipping Labels Last?

The lifespan of a shipping label depends on the carrier and the type of service. Generally, it can range from a few days to up to one year. Always verify the exact validity period with the respective carrier.

What Happens if I Use an Expired Shipping Label?

Using an expired shipping label can lead to delivery delays, additional costs, and, in some cases, the package being returned to the sender. Carriers may not process shipments with expired labels.

Is It Possible to Extend the Validity of a Shipping Label?

In most cases, the validity of a shipping label cannot be extended. Once a label reaches its expiration date, a new label must be generated. However, some carriers may offer a short grace period, but this is at their discretion and not a guaranteed policy.

The Bottom Line

In conclusion, the validity of shipping labels is a critical aspect of the logistics process, with each carrier having specific policies regarding expiration dates. Understanding these policies and managing shipping labels effectively is essential to ensure smooth and efficient delivery operations. 

By adhering to best practices in label management and being aware of the consequences of using expired labels, shippers can avoid potential delays, additional costs, and other complications. This article has aimed to provide clarity on these aspects, helping both individuals and businesses navigate the complexities of shipping with confidence and efficiency.

We hope this was useful. 

Thanks for reading! 

Latest Articles

Learning Centres